How Xolvex Professionalized SomosOne's Event Management

With Xolvex’s guidance, SomosOne implemented a management platform that automated breakdance tournaments: event creation, participant registration, automatic matchup organization, and score digitization. This solution optimized time and resources, improved the accuracy and credibility of results, and strengthened SomosOne’s reputation within the breakdance community.

Business Opportunity for the Client

Before collaborating with Xolvex, SomosOne faced significant difficulties in managing its events. Challenges included:

— Manual scoring processes: battles, rounds, votes, and scores were tallied using Excel files and paper, generating inconsistencies and affecting the credibility of results.

— Operational inefficiency: manual methods made tournaments slower and more prone to errors.

— Impact on event quality: inconsistencies reduced the transparency of results, creating a less organized experience for participants and the audience.

It was evident that SomosOne needed a strategic partner to transform its internal processes, optimize event organization, and strengthen the credibility of its results.

Why They Chose Xolvex

SomosOne selected Xolvex because its team was the only one capable of understanding the complex breakdance business process and successfully translating it into a functional system.

This deep understanding allowed Xolvex to design a solution tailored to the niche’s specific rules, complying with the regulations established by the Mexican Breakdance Federation.

Furthermore, Xolvex stood out for overcoming operational challenges by advising on agile methodologies like SCRUM, supporting the team in structuring efficient workflows and optimizing resources with each iteration.

With a strategic approach that included assigning the roles of Product Manager and Product Owner, Xolvex ensured fluid communication with SomosOne and precise alignment with their needs throughout the project.

The Operational Challenge

The project involved a series of challenges that demanded creativity and a deep understanding of the business.

— Design of a highly intuitive interface for tournament judges, who were accustomed to traditional methods like paper and Excel, ensuring a minimal learning curve.

— Advising on the adoption of agile methodologies (SCRUM) and establishing structured processes from the start of the project.

— Creation of complete technical documentation as a foundation for the long-term sustainability and scalability of the system.

— Ensuring the solution complied with regulations established by the Mexican Breakdance Federation, integrating the specific business rules within the system.

— Project management without a technical counterpart on the client side, addressed through the assignment of a dedicated Product Manager and Product Owner.

Solution

Xolvex adopted a collaborative approach to deeply understand SomosOne’s needs, exploring together with the company the specific business rules of the breakdance event niche. The implemented solution integrated the following capabilities:

— Automated event management: Event creation with quick tournament configuration, structured participant registration, and stage management from preliminaries to finals.

— Matchup optimization: Automatic matchup organization to avoid discrepancies, and digitization of judges’ votes and scores to eliminate human errors and ensure total transparency in results.

— Improved audience experience: More accessible and reliable results that create a more organized and attractive event for participants and spectators.

— Operational efficiency: By eliminating manual methods, SomosOne significantly reduced the time needed to organize and run events, freeing the team to focus on the participant experience.

Thanks to this guidance, SomosOne transformed its breakdance event management, achieving greater accuracy, efficiency, and credibility that positively impacted its reputation within the community.